Thank you for completing this audit, and for the work that you have done and continue to do to ensure the highest standards in best practice in child safeguarding.

Please feel free to call on any of the child safeguarding personnel if you have any questions or require assistance with the audit (contact numbers are at the back of this document).

The audit should be completed by the Parish Safeguarding Representatives (PSR), alongside the local parish priest.

In areas where there are large numbers of Church-affiliated groups involving children, it may be necessary to ask group leaders to complete relevant parts of the audit, and for the PSR to then collate the responses into this audit.

Year under review (insert year)

It should be completed by (insert date):

And returned to (insert address):

 

 

 

Parish details

Name of parish                                                                                                   

Name of parish priest                                                                                          

Names of PSR

 

 

 

 

Standard 1: Creating and Maintaining Safe Environments General

  • Is there a register (an up-to-date listing) of all groups and organisations associated with the Church in your locality?

(circle as appropriate)   Yes       No      N/A

  • List Church related activities which involve children in this parish.

______________________________________________________________

______________________________________________________________

____________________________________________________________

  • Is there an up-to-date register with the name of the person in charge of all groups and organisations associated with the Church in your locality?   Yes   No   N/A
  • List the people responsible for compiling and maintaining the groups and personnel listings:

Name                                                                    Role_______________________

Name                                                                    Role_______________________

Name                                                                    Role_______________________ 

 

For each group/organisation working directly or indirectly with children:

  • Have parents/guardians and children signed a joint consent form?          Yes No N/A
  • Have parents/guardians and children signed a media permission form?    Yes   No N/A
  • Have parents/guardians and children been given and signed the code of behaviour for children and adults                                                                                 Yes  No N/A
  • Have parents/guardians and children been made aware of :
  1. The complaints procedure                                                                       Yes No N/A
  2. The reporting procedures for allegations, suspicions/concerns                    Yes No N/A
  • Is each group aware and maintaining adequate supervision ratios?              Yes No N/A
  • Does each group have access to the procedure for dealing with accidents?    Yes No N/A
  • Is there an attendance register completed for the group?                             Yes No N/A
  • Does the group have an appropriate hazard assessment process in place when necessary ?                                                                                                              Yes No N/A

For non-Church groups working with children and using Church property ( if not applicable  circle – N/A):

 

•    Is there a register of all non-Church groups that use Church property? Yes No
•      Does each group have its own insurance? Yes No
•      Does each group have its own safeguarding policy? Yes No

 

 Recruitment

Has any recruitment occurred this year?                             Yes  No N/A

If Yes then –

In recruiting applicable personnel working with children, have you ensured that:

 

•      Clear job descriptions are provided? Yes No
•      Application forms are completed? Yes No
•      References are sought and checked? Yes No
•       Vetting is complete (if appropriate)? Yes No
•      Declaration forms are complete? Yes No
•       Information on the  safeguarding policy provided? Yes No
•       Attention drawn to the protected disclosures/ whistle-blowing policy (Operational Guidelines 2.16)? Yes No

 

Standard 5: Training and Support for Keeping Children Safe

Induction

  •  Have all Church personnel been shown the child safeguarding policy and procedures as part of an induction process?                                                         Yes   No N/A
  • Have all Church personnel signed an agreement form (S4.6)?            Yes   No

Basic safeguarding awareness training

  • Please list below the names of all clerics/religious in active ministry with children in the Diocese, and the date they attended the full-day safeguarding

 

Name Role Attended Full-Day Programme (Yes/No) Date of Attendance
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Continue on separate sheet if necessary.)

 

 

 

 

  • Please list below the names of those who have a specific role in child safeguarding, and the date they attended the full-day safeguarding

 

Name Role Attended Full-Day Programme (Yes/No) Date of Attendance
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Continue on separate sheet if necessary.)

 

 

 

 

  • Please list below the names of those who have a leadership role with a group of children within the local Church area, and the date they attended the full-day safeguarding programme or information session. At least one leader in every group working with children must attend a full-day programme. Other leaders only need to attend an information session.

 

Name Role Attended Attended Date of Attendance
Full-Day Information at Either Full-Day
Programme Session if or Information
(Yes/No) Applicable Session
(Yes/No)
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Continue on separate sheet if necessary.)

 

 

 

 

  • Please list below the names of all other Church personnel who have taken the opportunity to attend an information session, as well as their role and the date they

 

Name Role Attended Information Session (Yes/No) Date of Attendance
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Continue on separate sheet if necessary.)

 

 

 

 

Role-specific training

  • Please  highlight any child safeguarding training need that you feel is unfulfilled and would like the safeguarding committee to consider.

 

 

 

 

Safeguarding awareness with parents/guardians

  • Use the table below to demonstrate (if applicable) any safeguarding awareness initiatives you have carried out with children and/or their parents/guardians.

 

 

Name of Group Training Delivered Date of Delivery
 

 

 

 

 

 

 

 

Support

  • Is a system of formal or informal support in place to provide
support to all Church personnel involved in child safeguarding? Yes No
 

Standard 6: Communicating the Church’s Safeguarding Message

•      Are the contact details for the Church designated liaison person, social services and Gardaí displayed in all appropriate places? (circle as appropriate)  

 

Yes

 

 

No

•      Do you have information about how the Church safeguards children both available and displayed prominently?  

Yes

 

No

•      If you have groups in your local area whose first language is not English, do you have copies of the safeguarding message in accessible formats?  

 

Yes

 

 

No

 

  • Have you sent a list of all mandated persons to the Bishop?                             Yes No
  • If you use CCTV and/or webcams is appropriate signage and consent in place? Yes No

 

Recording

Are the following records stored safely and securely?

 

 

Type of Record

 

Where to Store

Application forms of those successful Parish/local congregation
Application forms of those unsuccessful Parish/local congregation
Attendance lists/sign-in and sign-out records for each activity involving children Parish/local congregation
Parental and children’s consent forms Parish/local congregation
Accident/incident forms Parish/local congregation
Hazard assessments for activities carried out by each group involving young people associated with the Church Parish/local congregation
Records of checks completed on external groups using Church property Diocese/province Parish/local congregation
Media permission forms Parish/local congregation
Copies of signed agreement forms for all Church personnel Parish/local congregation
A record of dates and times for supervision and support meetings with key Church personnel Diocesan/provincial level Parish/local level
Written agreements from external organisations/Church bodies, where clerics and religious who are members of the Church body are ministering with children Diocese/province